How it works: from your first call to the certified transcript

One call, one point of contact

Western Reporting Services is an independent, locally owned firm. The person who takes your scheduling call works in the same Las Vegas office as the people who assign your reporter, produce your transcript, and answer your billing questions. There is no national call center and no ticket queue between you and the people doing the work.

That structure is what makes the process below short. Most bookings take a single phone call or a single online request, and every one of them ends with a written confirmation from our staff.

Step 1: Schedule

Call our office, use the scheduling page on this site, or book through the client portal if your firm already has an account. Any of the three reaches the same scheduling desk.

The more detail you give us up front, the fewer follow-up calls you will get. A complete request includes the items below. If you do not have everything yet, send what you have and we will fill in the rest with your office.

• Case caption and the court or venue, if the matter is filed
• Date, start time, and expected length
• Location, or a note that the deposition is remote and which party is hosting
• Witness name and the party noticing the deposition
• Services beyond the reporter: realtime, legal videography, an interpreter and the language, or one of our conference rooms
• Transcript turnaround you expect to need, so we can staff and quote accordingly
• Anything unusual: a medical witness, heavy technical terminology, a witness with accessibility needs, or counsel appearing remotely

Short notice is not a problem to apologize for. If a deposition comes together for tomorrow morning, call us. We will tell you right away whether we can cover it.

Step 2: Confirmation and reporter assignment

Once the request is in, our staff confirms the details with your office in writing and assigns a certified court reporter matched to the venue, the subject matter, and any realtime requirement. If you asked for a videographer, an interpreter, or a conference room, we coordinate those in the same booking so you have one confirmation to file, not three.

If the date moves or the deposition is cancelled, tell us as soon as you know. Late changes are a normal part of litigation and we handle them every day; early notice simply gives us more room to reassign the reporter and keeps any late-change charge off your invoice where our policy allows it.

Step 3: The day of the deposition

Your reporter arrives ahead of the scheduled start, sets up, confirms appearances and any stipulations with counsel, and handles exhibit marking as the deposition proceeds. If the deposition is video recorded, the videographer manages the camera and announces each time the record goes on and off.

For remote depositions, connection details go out in advance and we are available for a technical check before the start. The reporter administers the oath, the record is kept the same way it would be in person, and exhibits are shared on screen or through a secure exhibit link.

Counsel can request a rough draft, expedited delivery, or additional copies at any point during the day. Telling the reporter before the deposition closes keeps everything on one order.

Step 4: Production

After the deposition, the reporter prepares the transcript, which is then proofread and certified. Exhibits are scanned and attached. If read-and-sign applies, we handle the witness notification and attach any errata to the final.

Transcripts are delivered in the formats your case needs: full-size certified copies, condensed copies for motion work, and electronic formats for your litigation database. If you ordered expedited delivery or a rough draft, those move ahead on their own schedule. Our turnaround guide explains the options.

Step 5: Delivery through the client portal

Finished transcripts, exhibits, and video are delivered through our secure client portal. Your firm can download the files, see past and upcoming jobs, order additional copies, and keep its own repository of everything we have produced for you. Portal access is set up when your firm first books with us; ask our office if your firm needs additional logins.

Step 6: Billing and payment

Invoices are itemized so you can see exactly what you are paying for: the reporter's appearance, the transcript by page, and any additional services. Our pricing guide walks through each line.

You can pay online by card from this site or from the invoice itself, or through the client portal, and our office is happy to take questions about any invoice by phone. Any card processing fee is disclosed before you pay.

Common questions

How far in advance should I schedule?

As soon as the date is set. Advance notice gives us the widest choice of reporters and makes it easier to add video, realtime, or an interpreter. Short-notice bookings are routine, though, so if a deposition comes together quickly, call us and we will tell you immediately whether we can cover it.

Can I schedule online?

Yes. Use the scheduling page on this site, or book through the client portal if your firm already has an account. Both reach the same scheduling desk and both are followed by a written confirmation.

Do you cover depositions outside Las Vegas?

We serve Las Vegas and the rest of Nevada directly, and through our nationwide referral service we arrange reporters and litigation support anywhere in the country as a courtesy to our clients. One call to our office handles either.

What if the deposition is cancelled or moved?

Call us as soon as you know. We will reschedule or release the reporter and tell you whether any late-change charge applies under our policy. Early notice is the best way to keep it off the invoice.

How do I get the transcript?

Through the client portal, where your firm downloads transcripts, exhibits, and video and can order additional copies. Expedited and rough-draft delivery are available when a case needs them sooner.